We get it: managing a well-functioning fleet is a full-time job, and if things fall through the cracks, it can lead to costly repairs, delays, and accidents. Any good fleet manager knows the importance of preventative and routine maintenance, but following a strict schedule and ensuring that each fleet vehicle is getting the care and attention it needs can get difficult — especially with a larger fleet.
LubeZone goes far beyond oil changes for our customers and believes that overarching preventative maintenance is the key to fleet longevity. Our fleet services are more than just oil changes, and we’re happy to help keep your fleet on track with our fleet maintenance log template.
How to Use the Fleet Maintenance Log Template
Take a look at these basic steps to use our fleet maintenance log template for your own fleet. Keep in mind that you are able to edit each cell, column, or row to reflect the specific needs of your fleet:
- Download the fleet maintenance log template below.
- Enter the date of vehicle service.
- In the second column note the milage at service.
- The third column is for notating the work performed and the service schedule.
- The fourth and fifth columns are for making note of who performed the maintenance and the cost associated with it. The cost for all service requests performed will automatically add under the Total Cost field.
- The sixth and seventh columns are for invoice/receipt # and fleet service notes respectively. This is where you or your team can document the invoice number and add any notes if necessary.
For best results, share this template with your fleet drivers and all other fleet stakeholders, and make sure that everyone who needs to understands how to add information to and use the fleet maintenance log template. By providing cross-fleet access to this important information, everyone can take part in ensuring that your fleet is fully operational at all times.
Why Use a Fleet Maintenance Log Template?
Keeping track of fleet maintenance can be a daunting task, but it doesn’t have to be with a fleet maintenance log. This fleet management tool ensures that nothing falls through the cracks and helps you keep track of all fleet maintenance in one place.
A fleet maintenance log template can also help you save money by keeping track of when each fleet vehicle is due for service. By keeping up with routine maintenance, you can avoid more costly repairs down the road.
There is nothing more frustrating than running into an “unexpected” issue like a broken belt or a seized wheel bearing when these problems could have been identified during the vehicle’s scheduled preventative maintenance at a LubeZone location. When these details are kept in a fleet maintenance log, you and your team can avoid these costly surprises.
Why Is Preventative Maintenance So Important For a Fleet?
It’s no secret that preventative maintenance is important for fleet managers, but why is it so crucial?
Preventative maintenance helps fleet managers avoid costly repairs, as well as unplanned downtime. By keeping up with routine fleet maintenance, fleet managers can identify small problems before they turn into big ones.
Something as minor as an air filter replacement can turn into an expensive overhaul of the entire cabin air system if left unchecked, but with each preventative maintenance stop at LubeZone, you can be confident that our team has checked on each of the items in your schedule to make sure that simple fixes stay simple.
In addition to avoiding costly repairs, routine fleet maintenance can also help fleet managers improve fleet safety. Regular fleet safety inspections identify potential hazards before they have a chance to cause accidents or injuries. These fleet safety checks are just one more way that LubeZone helps fleet managers keep their vehicles and drivers safe on the road.
And finally, preventative maintenance can help extend the life of fleet vehicles. By taking care of fleet vehicles and catching problems early, fleet managers can avoid having to replace fleet vehicles prematurely. On a vehicle-by-vehicle basis, it may seem overly nitpicky and detailed to worry about something as small as an air filter, but when fleet managers take a step back and look at the big picture, they can see that preventative maintenance is crucial to fleet success — and costs.
LubeZone offers fleet maintenance services to help fleet managers keep their vehicles on the road and running smoothly. Our team of experienced technicians can handle all of your fleet’s routine maintenance needs, from oil changes and tire rotations to more comprehensive fleet services. We also offer fleet safety inspections to help keep your drivers safe on the road.
Contact LubeZone Today To Discuss Your Fleet Maintenance Needs
To learn more about our fleet maintenance services or to schedule a fleet service, contact LubeZone today. We’ll be happy to answer any of your questions and help you keep your fleet running smoothly. If you are interested in learning more about the types of fleet services we offer, check out our Fleet Services page or contact us right away to discuss your fleet’s unique needs. We will be happy to come up with a customized fleet service plan that meets your specific requirements.